Position: Subsidy Reimbursement Support Department: Supporting Early Education & Development (SEED) 

Starting Rate of Pay: $17.86   Status: Non-Exempt 

Last Revised: 6/2024 Level: 2 

Definition

This position is responsible to process provider timesheets for accounting procedures for Child Care Resource and Referral Subsidy Department. The subsidy reimbursement processor includes screening incoming timesheets for accuracy and reimbursing childcare providers subsidy monies in a timely manner. This position will also assist in the maintenance of provider files as well as providing clerical support. This is a full-time position reporting to the Subsidy Reimbursement Coordinator.

None

• Screen all provider timesheets for accuracy, and rejecting any that do not meet the acceptable standard.
• Complete provider reimbursement through computerized program by timely and accurately processing timesheets, batches and weekly draws.
• Audit the time and attendance entered in the computer program for accuracy.
• Collate invoices, stuff envelopes and mail checks to providers in a timely manner upon receipt of State funds.
• Investigate and resolve client/provider inquiries concerning reimbursements, documenting pertinent provider issues/resolutions and department actions taken with provider as needed working with CCR&R staff when necessary.
• Assist in updating and maintaining the CCR&R Subsidy Reimbursement Policy and Procedure Manual.
• Data entry on timesheet issues for tracking purposes.
• Maintain provider files, filing checks and timesheets, and provider final reimbursement reports on a monthly basis.
• Attend and participate in department/agency staff meetings and other events as needed.
• Provide backup support and coverage to the finance department and front desk as needed.
• Set annual goals and objectives related to specific job function.
• Achieve an understanding of agency mission, strategic focus areas and overall goals and objectives; contribute to the success of these areas.
• Perform other tasks as assigned.

Minimum Qualifications

• Windows based computer software programs
• Working knowledge of spreadsheet accounting programs.
• Bookkeeping concepts.
• Mathematical/basic accounting principles.
• Community agencies and resources, as well as an understanding of the problems facing children, youth, families, and early learning providers.
• Accounts Payable Software
  

• Learn and implement new CCDF requirements.
• Communicate in a positive, friendly manner to public and co-workers; handle challenging or confrontational clients, providers or vendors.
• Be able to problem solve in stressful situations
• Clearly communicate ideas and information through written and verbal means.
• Meet stringent timelines while maintaining a high level of accuracy and following detailed procedures.
• Adapt to changing software needs or requirements of the subsidy program.
• Maintain confidentiality of client/agency information.
• Seek information to troubleshoot software/accounting problems.

• Must possess reliable transportation to get to and from work.
  
• Must possess a valid Nevada driver's license and proof of insurance for utilizing personal vehicle for company business.
• Able to use office equipment (phones, fax, copier, mail meter, etc.)
• Must be able to lift and carry up to 25 lbs. (moving files) repetitive keystroking (inputting data from timesheets, etc.); sitting for extended periods; fine motor skills (copying, labeling, posting).
• May require occasional evening and or weekend work.
• Able to pass complete background check.

• Eligible to receive Cabinet benefits for full-time staff.

The Children's Cabinet is an equal opportunity employer and encourages persons to apply regardless of their race, sex, sexual orientation, gender identity, color, religion, veteran status, national origin, age, handicap, disability, familial status, political affiliation or beliefs.

It is the policy of The Children's Cabinet, Inc. that all employees are employed at will of both the employee and The Children's Cabinet.